Research - PM - Progress Report & Work Programme
Progress Reports: Guidelines for
The progress report details targets and deliverables achieved in the
preceding project period. The report should be as concise as possible:
10-15 pages maximum.
The following guidelines should be followed when preparing a progress
Project objectives: The original
objectives of the project as indicated in the Agreement should be
Targets for the report period:
Recall the targets formulated for the period since the previous
Reference Group meeting
Progress against deliverables during the
report period: Report on deliverables submitted during the
period under review, focusing on how they were achieved and the
quality of deliverables. Also report on any of the targets not
achieved during the period, the reasons (technical, personnel,
financial) for this and steps taken/to be taken to overcome
Capacity development: Certain
aspects of capacity building may form part of the project objectives
and deliverables, and would be reported on within that context.
Nevertheless, because capacity development is a high-priority
strategic area of the WRC, it is a requirement to provide, in a
separate section, summary information and statistics on the
project's achievements with regard to capacity development in
relation to individuals, institutions and communities.
Information and knowledge dissemination:
Although information dissemination may form part of the
project's objectives and deliverables and be reported on within this
context, it is nevertheless required that a consolidated list of
publications and other information dissemination activities be
presented. Relevant items include: papers in scientific journals;
articles in popular scientific (public understanding of science)
publications; papers delivered at conferences, symposia and
workshops; theses/dissertations; interim reports regarding certain
facets of the research; knowledge dissemination workshops organised
General: Any other information
of note: e.g. acknowledgement of outside assistance, international
links established, additional resources leveraged, etc.
Conclusions: Conclusions should
briefly assess the current state of the project in relation to the
achievement of the overall objectives.
The work programme relates to the following phase of the project and
should focus on Deliverables and corresponding target dates, as
specified in Annexure A of the contractual Agreement (a Gantt chart or
equivalent is a useful format in this regard).
Any deviations from the original work programme, as given in Annexure A,
will need to be presented in detail, with motivation, justification and
due consideration of possible budgetary and/or contractual implications.
Project leaders should submit progress reports and work programmes to
the KSA Coordinator in electronic format (E-mail) at least 3 weeks
before the scheduled Reference Group meeting. Copies will be then be
distributed to members at least 2 weeks before the meeting.